Join Our Team

The Ottawa Safety Council is an equal opportunity employer. We are dedicated to building an organization that celebrates and supports diversity and inclusion. We pride ourselves on creating a safe work environment that reflects the various needs of our clients and the communities we serve.

When you work at the Ottawa Safety Council, you are working with an organization that makes an impact in the lives of children and communities. You are a part of a team that is building a better, safer place to live.

We’re always hiring!

We seek highly motivated individuals looking to bring positive changes to the community. We offer a safe, healthy and friendly work environment and encourage a work-life balance. We provide learning and development opportunities, mentoring, and Personal Protective Equipment (PPE) where required.

Our team of Administrative staff, Adult Crossing Guards, Program Coordinators and Managers, and Public Safety Outreach Instructors work to change how children and adults view road safety.

Current Opportunities

Crossing Guard Positions

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HR/Office Coordinator

Job Description – HR/Office Coordinator

Permanent, full-time Monday to Friday. Located in Ottawa

SUMMARY 

The HR/Office Coordinator reports to the Chief Executive Officer and contributes to the overall success of the organization by effectively coordinating human resources and office administration functions.  The HR/Office Coordinator undertakes a variety of administrative, technology and human resources tasks to ensure the office runs smoothly.

JOB DUTIES

Human Resources:

  • Ensures key human resources documents are reviewed and updated annually. These documents include the employee handbook, job descriptions, employment contract templates, forms, various checklists, and procedures, etc.
  • Process, verify, and maintain personnel related documentation, including staffing, training, grievances, performance evaluations, leaves of absence, record of employment, insurance benefits, and dates of and reasons for termination. Examine employee files to answer inquiries and provide information for authorized personnel actions.
  • Plan and conduct new employee orientation to foster positive attitude toward organizational objectives, provide information about policies and procedures, and ensure training requirements are completed as required.
  • Keep updated lists for all employees of required training, certifications, dates completed, renewal dates and facilitate the completion of training on time.
  • Provide advice and guidance to managers and employees on policies and procedures. Seek external professional advice as required.
  • Coordinates the performance management process for the organization.
  • As member of the Health and Safety Committee, ensures that meetings are held as required by legislation; issues requiring attention are identified, tracked and resolved in a timely and effective manner; and investigates and reports on accidents to the appropriate stakeholders.
  • Compiles and prepares reports and documents pertaining to personnel activities.
  • Acts as backup for the Recruitment Coordinator and for the payroll and benefits related tasks of the Accounting Coordinator.

Office Coordinator:

  • Organizes and maintains OSC’s document filing systems, both paper and electronic versions, with various levels of accessibility to ensure privacy. Trains staff on where to find and file documents. Performs regular data backups and disaster recovery operations. Retains and disposes of files in a secure manner at the appropriate time.
  • Coordinates OSC’s public relations as the point of contact with service providers supporting the website hosting and maintenance, design graphics, content creation, and social media. Performs basic updates to the website and social media platforms.  Maintains up-to-date knowledge on the basic back-end workings of various platforms.
  • Acts as on-site basic IT Support, setting up PC’s and printers, performing routine procedures, training staff in computer system use. Coordinates with IT service providers regarding computer equipment and software needs, maintaining office equipment, and to facilitate technical assistance and purchases.  Learns and maintains knowledge of all OSC’s software applications and teaches the rest of the team, as necessary.
  • Manages VOIP phone and office security systems from the desktop, making changes when employees join or leave the company.
  • Communicates with building maintenance and cleaning contractors to ensure a safe and clean working environment.
  • As the first point of contact for the office, greets visitors, receives/sends mail and couriers, answers phone and general email inquiries and forwards to the correct staff member.
  • Performs general office duties such as preparing documents, proofreading, editing, filing, maintaining databases, uploading information, distributing documents, maintaining office supplies, etc.
  • Supports the Chief Executive Officer on special projects, as needed.

REQUIREMENTS

  • Bilingual preferred, English essential
  • Minimum of three years of experience as HR/Office coordinator or relevant position
  • Post-Secondary education, preferably in human resources, office administration or related field; or acceptable combination of education and experience
  • Strong written and verbal skills to communicate with a wide range of professionals and the general public.
  • Strong computer skills with advanced knowledge of Microsoft Office products and ability to learn various software easily

KNOWLEDGE

  • Knowledge of the legislative framework governing human resources administration, specifically, the pertinent provisions of the Ontario Employment Standards Act, 2000, Occupational Health and Safety Act (including AODA and Workplace Violence and Harassment), Ontario Human Rights, Pay Equity, and WHMIS.
  • Knowledge of human resources principles and procedures.
  • Knowledge of administrative and clerical procedures and systems.
  • Knowledge and experience with office equipment
  • Knowledge of the structure and content of the English language.

SOFTWARE

  • Computer software: Microsoft Word, Excel, PowerPoint, Outlook, Teams
  • ADP (Payroll)
  • VOIP Phone system
  • Website
  • Client management/database management software
  • Scheduling, time and attendance tracking software (Shiftboard)
  • Back end of Facebook
  • BCP (back end of Ministry of Transportation)

COMPETENCIES

  • Communication skills
  • Interpersonal skills
  • Technology savvy
  • Time management
  • Organizational skills
  • Problem solving
  • Judgement and decision-making
  • Teamwork and cooperation
  • Adaptability / flexibility
  • Risk management
  • Accountability
  • Ethics and integrity

WORKING CONDITIONS

  • Normal office activity of sitting, standing, walking and carrying; may sit for long periods of time working at the computer with the ability to get up and move around as necessary.
  • Manual dexterity and vision required to use desktop computer and peripherals, file documents and maintain office space.
  • Ability to listen, understand and respond to others in daily interactions with internal staff, external service providers, government employees, and the general public.
  • Office hours are Monday to Friday, 8:30 – 4:30; overtime as required.

We thank all applicants for their interest; only those selected for an interview will be contacted. Ottawa Safety Council is an equal opportunity employer and values diversity in its workforce. Do not hesitate to contact us if you require alternative arrangements to submit your application.  Candidates with a disability requiring accommodation during the interview process should advise.

The successful candidate must be able to work in Canada.

If you meet the required qualifications and are interested in the position, please submit your resume with “HR/Office Coordinator Position” in the subject line of the email to Ramona@Caerushr.com.  Application Deadline: August 31, 2021.

Note:  All employment is conditional upon meeting the qualifications of the job and completing and obtaining a satisfactory background check, including employment, references, and criminal record (for which a pardon has not been granted) checks.

CycleSafe Bike Rodeo Instructors

Job Description

  • Part-Time Seasonal Employment
  • 0-15 hours per week – Hours and days are dependant on bookings
  • Availability weekday & weekends

OVERVIEW

Ottawa Safety Council is a local non-profit organization who works with community partners to deliver best in class safe road services, training and awareness programs to guide communities to road safety, no matter how traveled.

EMPLOYMENT OPPORTUNITY

Ottawa Safety Council seeks part-time, seasonal CycleSafe Instructors to provide bicycle safety education to children within the Ottawa and surrounding area. Bike Rodeos are requested on occasion throughout the spring, summer and early fall.

The ideal candidate will deliver high energy, engaging, kid friendly programs. Instructors are responsible for general maintenance, transportation and set up of all materials.

CORE COMPENTENCIES

COMMUNICATIONS SKILLS

  •  The ideal candidate will fluently speak English, French would be considered an asset
  • Ability to communicate effectively orally and in writing
  • Exemplary Presentation skills
  • Exemplary customer service and multi-tasking skills
  • Ability to work independently while keeping communication open and transparent with the WalkSafe/Cycle Safe Coordinator and School Zone Safety Manager.

EDUCATION AND EXPERIENCE

  • Experience delivering and promoting programs (previous experience promoting parenting and/or family programs and services and/or programs in the community a distinct asset)
  • Experience working with children
  • Experience planning and organizing
  • Personal Suitability
  • Dedicated work ethic, positive attitude and energetic approach to education and road safety
  • Ability to work independently with minimal supervision
  • Ability to work and thrive in a collaborative and complex team environment
  • Initiative, dedication and attention to detail
  • Excellent time-management, prioritization and organizational skills
  • Be accountable and dependable

ADDITIONAL REQUIREMENTS

  • Vulnerable Sector Police Record Check
  • Willingness to travel throughout the Ottawa-Carleton region
  • Ability to lift 50 lbs.
  •  CanBike Certification preferred

PROFESSIONAL CONDUCT

When working, you will be the face of the Ottawa Safety Council representing our School Zone Safety programs and will be key to our customer intimacy policy involving the students, community and stakeholders. Ottawa Safety Council expects all representatives to conduct themselves in a manner that adheres to our policies outlined in employee handbooks and employee contracts.

If you are passionate about working with your community and strive to be a part of a growing non-profit committed to your community’s safety, please send a cover letter and resume via email to: hr@ottawasafetycouncil.ca

WalkSafe Pedestrian Safety Presenters

Job Description

  • Part-Time Seasonal Employment
  • 0-20 hours per week – Hours and days are dependant on school bookings
    Availability to work between the hours of 7:30-4pm

OVERVIEW

Ottawa Safety Council is a local non-profit organization who works with community partners to deliver best in class safe road services, training and awareness programs to guide communities to road safety, no matter how traveled.

EMPLOYMENT OPPORTUNITY

Ottawa Safety Council seeks part-time, seasonal WalkSafe Presenters to provide pedestrian safety education to elementary school children within the Ottawa and surrounding area. Presentations are requested during the school year by Ottawa area schools and are funded primarily by the City of Ottawa. The ideal candidate will deliver high energy, engaging, kid friendly presentations. Presenters are responsible for general maintenance, transportation and set up of all materials.

CORE COMPENTENCIES

COMMUNICATIONS SKILLS

  • The ideal candidate will have French as a first language skills, as well correspond in English
  • Ability to communicate effectively orally and in writing
  • Exemplary Presentation skills in both French and English
  • Excellent communication skills for working with Principals and teachers
  • Exemplary customer service and multi-tasking skills
  • Ability to work independently while keeping communication open and transparent with the WalkSafe/Cycle Safe Coordinator and School Zone Safety Manager.

EDUCATION AND EXPERIENCE

  • Experience delivering and promoting programs (previous experience promoting parenting and/or family programs and services and/or programs in the community a distinct asset)
  • Experience working with children
  • Experience planning and organizing
  • Preference to ECE, teachers or recreation instructors

PERSONAL SUITABILITY

  • Dedicated work ethic, positive attitude and energetic approach to education and road safety
  • Ability to work independently with minimal supervision
  • Ability to work and thrive in a collaborative and complex team environment
  • Initiative, dedication and attention to detail
  • Excellent time-management, prioritization and organizational skills
  • Be accountable and dependable

ADDITIONAL REQUIREMENTS

  • Vulnerable Sector Police Record Check
  • Willingness to travel throughout the Ottawa-Carleton region
  • Driver’s license and access to a vehicle
  • Ability to lift 50 lbs.

PROFESSIONAL CONDUCT

When working, you will be the face of the Ottawa Safety Council representing our School Zone Safety programs and will be key to our customer intimacy policy involving the students, community and stakeholders. Ottawa Safety Council expects all representatives to conduct themselves in a manner that adheres to our policies outlined in employee handbooks and employee contracts.

If you are passionate about working with your community and strive to be a part of a growing non-profit committed to your community’s safety, please send a cover letter and resume via email to: hr@ottawasafetycouncil.ca

Help Support the Ottawa Safety Council

Donations to the Ottawa Safety Council help us to continue building new programming and creating and delivering awareness campaigns to bring road safety advocacy and awareness to everyone in Ottawa, regardless of how they travel.

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